Golf Membership Terms & Conditions
2024/2025 – Your Membership
1. You are a financial member of Western Suburbs Leagues Club Illawarra Limited (Club).
2. By becoming a member of the Club, you have agreed to be bound by the Club’s Constitution
and By-Laws which constitute a statutory contract under the Corporations Act 2001.
3. The Club offers Golf Membership to those financial members of the Club wishing to
participate in the game of golf at the Club’s Port Kembla Golf Club premises.
4. Your home club will be noted as Port Kembla Golf Club unless you request the Club to make
it Wests Illawarra.
5. You have requested, and the Club has agreed, to confer rights upon you, as determined from
time to time by the Board of the Club in its absolute discretion, to play golf at the Club’s Port
Kembla Golf Club premises (Golf Membership).
6. The Golf Membership may be for a period of 12-months or less than 12 months if you are
joining throughout the year or on a specific promotion.
7. Golf Membership expires on October 31st each year. The membership promotion of 17 for
12, will take new members to October the following year they become a member.
8. Golf Membership can be renewed only by the payment of the relevant fee (Golf Membership
Fee).
Golf Membership Plans
9. If you have applied for Golf Membership under a Golf Membership Plan, then by signing and
submitting your Golf Membership Application Form to us you agree to pay your Golf
Membership Fee either:
a. In full on the Start Date of the Golf Membership; or
b. Where the Golf Membership Plan is for a specific term, by Instalments by direct
debit for the duration of the Golf Membership Plan.
10. At the expiry of the Golf Membership Plan, unless you apply for another Golf Membership
Plan, your existing Golf Membership Plan will expire and terminate.
11. If your Golf Membership Plan is not for a Fixed Term (e.g., a summer golf membership) then
by signing and submitting your Golf Membership Application Form to us you agree to pay
your Golf Membership Fees on the Start Date in full.
Availability of Facilities and Amenities
12. The Golf Course and associated facilities will be maintained to allow for normal golf
activities.
13. There is no guarantee, however, as to the condition of the course or any associated facilities
to which Golf Membership provides access.
14. Golf Members will have access to the Golf Course based on their Golf Membership and
subject to availability, which is to be determined at the sole discretion of the Club.
15. Certain private and public events may dictate that the Golf Course, practice areas, PKGC club
house facilities and/or other areas of the PKGC Premises be closed.
16. You acknowledge and agree that nothing in a Golf Membership or these terms and
conditions entitle you to any of the facilities on any particular day nor to any discount or
refund because of any limited access.
17. You further acknowledge and agree that access to the Golf Course, practice areas, PKGC club
house facilities and other privileges or benefits may be limited by the Club in its exclusive
discretion.
18. No Member is entitled to a refund due to damage to, or condition of, the Golf Course or any
of the associated facilities. Furthermore, they will have no liability to any Golf Member for
temporary suspension of any privilege due to maintenance, repair, construction,
improvements, acts of God, epidemic, pandemic, inclement weather, utility disruptions or
any other matters beyond control of the Club.
Golf Scorecards
19. New golfing members without a current Golf Australia handicap can obtain one by handing
in three 18-hole scorecards. You may use competition scorecards or Conforming Social
Scores. To use a Conforming Social Score, you must tell the Golf Shop you are nominating a
round as a scoring round for handicap purposes before commencing play. Your playing
partner must sign the card and they must have an active Golf Link number. Once all 3 cards
are submitted, a handicap will be issued.
20. New members transferring from another club must use their current GA handicap. Members
belonging to more than one golf club must nominate a home club.
21. Maximum handicap – 54.
Aged Membership
22. Members holding Golf Membership may also be eligible for Aged Membership.
23. Eligible members will be contacted by the Club.
24. The criteria for Aged Membership is as follows: –
a. Fifteen (15) years of continuous membership as a Full Playing Member (6 Day or 7
Day) of PKGC or the Club; and
b. Must be 65 years or older (ie must turn 65 before 1st November when reaching the
15-year milestone).
Category Terms & Conditions
25. Joining – To be eligible for a membership category with an age criteria, you must be within
the age bracket stipulated on the membership category as at the date of joining. Example:
a. To be eligible for a Junior membership, you must be under 18 years of age at the
time of joining.
b. To be eligible for an Intermediate membership, you must be aged 30 years or
younger at the time of joining.
c. To be eligible for an Intermediate Plus membership, you must be aged 35 years or
younger at the time of joining.
26. Renewing – To be eligible for a membership category with an age criterion, you must be
within the age bracket stipulated on the membership category as at November 1st. Example:
a. To be eligible for a Junior membership, you must be under 18 years of age on
November 1st of the year you are renewing.
b. To be eligible for an Intermediate membership, you must be aged 30 years or
younger on November 1st of the year you are renewing.
c. To be eligible for an Intermediate Plus membership, you must be aged 35 years or
younger on November 1st of the year you are renewing.
d. To be eligible for an Aged Membership, you must meet the below criteria:
i. Fifteen (15) years of continuous membership as a Full Playing
Member (6 Day or 7 Day) of PKGC or the Club; and
ii. Must be 65 years or older (ie must turn 65 before 1st November
when reaching the 15-year milestone).
Additional Fees and Levies
27. You agree and acknowledge that, despite payment of the Membership Fee for Golf
Membership, the Club reserves the right to impose additional fees, levies and price increases
on Golf Members at any time during the Golf Membership year in accordance with the Club’s
Constitution and By-Laws.
Amendment of these Terms and Conditions
28. You agree and acknowledge that the Club can amend the Terms and Conditions at any time
without notice or agreement to you.
Cart Hire Terms and Conditions
29. You agree and acknowledge that where you choose to use a cart on the Golf Course or the
Club’s land, you will comply with the Cart Hire Terms & Conditions applying at that time.
Golf carts and golf boards must abide by all cart restrictions in place at all times. The Club
reserves the right to suspend access to private carts at any time.
Cancellation of Golf Membership
30. To cancel a Golf Membership, all Membership Fees and other levies, fees and charges
imposed upon you during your Golf Membership must be paid in full, including all
outstanding Pay as you Golf payments. Any unpaid Membership Fee or other levies, fees and
charges shall be regarded as a debt owing to the Club.
31. Golf Membership – is not transferable or refundable.
32. No refunds are issued for any Golf Membership payments.
Paying for your Golf Membership
33. If you have completed a Direct Debit Authority, then by signing and submitting that form you
authorise us to debit all Golf Membership Fees from the nominated account or credit card in
the Instalments in advance. You agree that it is your responsibility to have sufficient credit in
the nominated account/s so that payment is made to us on time and in full. Pay as you Golf
payments must be paid on a weekly, or monthly basis with all payments being made by the
end of the Golf Membership term -October 31st.
34. If your Golf Membership fees is paid via a Direct Debit Authority it is the responsibility of the
Member to ensure that that have read all of the payment agreement information with Pay as
you Golf. There are additional fees and charges associated with paying a Membership in this
way. https://www.payasyougolf.com.au/
35. We accept no liability to you for drawing funds under your Direct Debit Authority to meet
liabilities under your Golf Membership Agreement, including without limit, any additional
charges imposed by your financial institution due to insufficient funds or credit in your
nominated account/s.
36. If Pay as you Golf attempt to draw funds under your Direct Debit Authority to meet liabilities
under your Golf Membership Agreement and the transaction fails, you agree that you may
incur additional re-draw fees and your Membership may be suspended until all payments are
up to date.
Membership Suspensions (Non-Playing Membership)
37. You can suspend your Golf Membership (due to injury or illness) if you are unable to play for
a minimum of 2 months & up to a maximum of 12 months provided that:
a. All Golf Membership Fees are paid up to date at the time of your notice of
suspension;
b. The period of suspension of your Golf Membership is for a maximum period of 12
months;
c. You have given written notice (in advance) to the Club of your desire to suspend;
d. You have provided a verifiable medical certificate evidencing your inability to play
golf due to the injury or illness; and
e. Paid a one-off suspension fee of $50 that is non refundable.
f. Voluntary memberships cannot be placed on suspension.
g. Non-playing memberships allow members to have “lost time” on the course due to
injury or illness to be returned to them by way of:
i. Non-refundable credit against the next membership renewal period (a
discount off membership fees to cover time lost)
ii. Or; time extension on current membership – If for any reason you choose
not to renew after a NPM. Your current membership will be extended for
the “lost time period” that was missed due to NPM.
h. If your membership becomes unfinancial during the period of a NPM, there are two
options to maintain a financial membership status:
i. Option 1 – Renew as a social member. When you are able to return to golf,
a non-refundable credit on your renewal fee, less the cost of the social
membership will be applied. N.B: Social members do not have access to
the MiClub portal, nor do they have any golfing rights.
ii. Option 2 – Renew as a golf member and receive a non-refundable credit
towards your renewal fee. This non-refundable credit will be based on “lost
time” due to NPM, up to and including 31st October. Any additional NPM
time will be provided as a non-refundable credit against the following
membership year’s renewal fee.
Dress Code
38. Appropriate golf attire as determined by the Club in its absolute discretion is required at all
times on the Golf Course and practice facilities.
39. PKGC is a non-metal spike facility.
Course Etiquette and Care
40. All Golf Members are expected to follow standard rules of course etiquette and courteous
play and to respectfully interact with Club Staff, other members and their guests.
41. Replace divots, repair ball marks on greens, rake smooth all marks in sand traps and remove
used tees.
Permanent Physical Incapacity
42. If you are unable to use the facilities and amenities of the Club by reason of permanent
physical incapacity, you may submit a request to the Club for your Golf Membership to be
cancelled. This application will be reviewed by Management. The application must be
accompanied by a verifiable medical certificate evidencing your inability to use the facilities
and amenities of the Club by reason of permanent physical incapacity.
Recreational Activity Liability Warning
43. All Golf Members are required to comply with protocols implemented by the Club and laws
in place relating to any epidemic or pandemic including social distancing requirements.
44. By using the Golf Course, you acknowledge and agree that the following terms, conditions
and risk warnings have been specifically brought to your attention by the Club.
45. Before you participate in the game of golf on the Golf Course, the Club advises that the
general use of the Golf Course for the playing of the game of golf constitutes a Recreational
Activity and requires that you ensure that you are aware of, and properly understand, all of
the risks involved in the Recreational Activity.
46. RISK WARNING: The Recreational Activity clearly presents a number of risks, including but
not limited to:
a. Twists, sprains, ligament damage, broken bones and/or other physical injury; and
b. Serious physical injury or death.
47. These risks may also include the exacerbation or aggravation of any existing injury or
condition that may also result in harm or disadvantage to you.
48. By agreeing to these Terms and Conditions:
a. You also acknowledge, agree, and understand that the RISK WARNING above
constitutes a Risk Warning for the purposes of section 5M and 5I of the Civil Liability
Act 2002 (NSW) (CLA).
b. You agree that you have chosen to engage in the Recreational Activity voluntarily
and at your own risk.
c. To the full extent permitted by law, you release the Club, its employees, directors
and agents, from any claim, right or cause of action which you or your heirs,
successors, executors, administrators, agents and assigns might otherwise have
against the Club, its servant and agents, arising out of your participation in the
Recreational Activity.
d. The Club, it’s employees, directors and agents are not liable to you, your
dependents or legal representatives for personal injury or death suffered by you
because the Recreational Activity was not supplied with due care and skill or the
Golf Course was not reasonably fit for its purpose or because of the negligence,
breach of contract, statute or statutory duty by the Club.
49. You do not have to agree to these Terms and Conditions incorporating this Liability Waiver,
however the Club may refuse to allow you to participate in the Recreational Activity if you do
not agree to the release outlined in this waiver, by agreeing to this Liability Waiver.
